The following report is culled from an approved draft of the Wednesday, April 9, Harlem Township Board of Trustees special meeting submitted by Harlem Fiscal Officer Bobby Fracasso.
Members of the Harlem Township Board of Trustees met in special session on Wednesday, April 9, at the Harlem Township Hall and Firehouse with trustees Jerry Paul, Carl Richison and Dave Jackson present. Also in chambers for the session were the township’s energy broker Scott Belcastro, Trebel LLC, and Harlem Division of Fire Chief Dale Fling.
Mr. Paul called the meeting to order at 7:05 p.m.
Trustee Paul said the purpose of the special session was to discuss and clarify items in relation to the township’s energy aggregation plan that was brokered by Belcastro. Paul said township residents who recently received opt-out notices were calling the township with questions about details of the plan, contract terms, cancellation fees and joining the program in the future.
After discussion of the above topics, Belcastro answered the trustees concerns and concerns posed by residents who called in seeking additional information. Belcastro said he would provide information to clarify the items discussed so that the clarifications could be posted on the township website. He also stated that any calls from the public needing explanation could be forwarded to him.
Chief Fling asked for approval to purchase a used Ice Machine for the Fire Department in the amount of $875. The purchase was approved.
Paul said the township zoning inspector Jon Trainer had advised him that the current ORC 505 action in progress regarding the property at 5828 Ohio 605 needed to be restarted as the property ownership has been transferred.
Resolution number 14-4-9-T12 enforcing ORC action on the property and new owner was approved.
The McPherson family, regarding the possible purchase of a small tract of land next to Center Village Cemetery, has approached the trustees. The 0.25-acre parcel of vacant land abuts the east side of the Center Village Cemetery on Center Village Road.
Jackson made motion, with Mr. Richison second, to offer $ 3,000 to the owner of said parcel with details to be finalized upon agreement of purchase amount. Motion passed.
Mr. Jackson stated, due to an oversight in the meeting minutes of the December 18, 2013, meeting with regard to zoning board appointments, the Board needed to appoint of Robin Lobenstein as an Alternate to the Zoning Commission Board retroactively effective January 1. Approved.
Trustee Paul opened a discussion regarding the installation of drive(s) in the Fancher Cemetery’s new addition. The trustees agreed that work on the project should be considered for sometime during the summer or fall of this year.
Trustee Richison inquired about finalizing use rules and regulations for youth groups using the ball fields at the township park. After discussion, it was decided to allow the groups that approached the trustees for ballpark use this summer to be granted permission to use the fields with the individual organizations completing a use agreement with the township.
Richison will work with the groups to get an agreement in place and scheduling the field use. A complete set of rules and regulations will be forthcoming at a future date.
The trustees discussed the need to send letters to residents of Duncan Run Road regarding the upcoming closure at the intersection of Ohio 605 for the bridge replacement by ODOT.
Chief Fling said he would compose a draft letter for the trustee’s review and approval, and then mail the letter to the residents.
Richison inquired about supplies and new locksets for the Grange Building. A list of needed items was discussed and the trustees instructed Chief Fling to procure the supplies and items.
Harlem Township Trustees meet in regular session on the third Wednesday of every month at Harlem Township Hall, 3883 Ohio 605, immediately south of Center Village Road. All Harlem Township trustee, zoning, and board of zoning appeals sessions comply with the mandates of Ohio’s Sunshine Laws and are open to the public.
Harlem Township can be found on the World Wide Web at < harlemtwp.com >.