Last Tuesday morning, members of the Big Walnut Local School District held a special meeting at the administrative office conference room at Big Walnut Intermediate School. Special meetings are often held when specific business needs to be addressed before the next regularly-schedule Board of Education meeting, held on the second Thursday of each month.
The School District operates on a July 1 to June 30 Fiscal Year, and Board members were tasked with adopting FY 2016 appropriations to send the Delaware County Auditor’s Office for approval before money could be spent as the district rolled over into the new fiscal year.
The FY 16 Appropriations are composed of 19 funds that includes the General Fund, Bond Retirement payments, Food Service, Building and Capital Projects, Title I money, and Grant monies designated for specific purposes.
The FY 16 General Fund is estimated at nearly $34 million, Bond Retirement is $2.85 million, Food Service is a $1.128 million self-supporting operation; the total of all funds is slightly over $40 million.
Board members also approved a property and liability insurance policy with Ohio School Plan costing $89,038.
Property damage has a $97,458, 573 cap. In addition to district buildings, insured are also 51 vehicles — 39 school buses, one heavy truck, six light trucks, two heavy dump trucks, and three utility trailers — with a liability cap of $5 million.
Liability coverage against bodily injury has a host of categories, with event totals and caps attached to each category.
Also approved was a Resolution establishing a Reserve Balance Account within the General Fund and a Capital Projects Fund.
The Reserve Balance Account’s purpose is to stabilize School District budgets against cyclical changes in revenues and expenditures.
The amount of money in the Reserve Balance Account in any fiscal year may not exceed 5 percent of revenue credited in the General Fund during the preceding fiscal year. If the Reserve Balance account is terminated, monies in the account return to the General Fund.
Monies in the Capital Projects Fund would be used for the acquisition, construction or improvement of fixed assets and bus purchases as noted in the School District’s five-year forecast. Monies in the Capital Projects Fund not expended after 10 years are returned to the fund they originated from.
The resolution approved by Board members also noted that the Reserve Balance Account and Capital Projects Fund would be funded by allocation of a portion of the General Fund and revenues received from economic development incentive payments.
In other business, board members approved a contract with Cincinnati-based Blue Chip 2000 Commercial Cleaning, Inc., to treat floors at Big Walnut Middle School with a product that would eliminate the school’s annual floor stripping and re-waxing.
District Director of Administrative Services Ron McClure said the Blue Chip 2000 warranty is for five years.
“The average applications are getting seven years,” McClure said. “We can expect up to 10 years. This frees up custodians in the summer months to work on classrooms and other custodial maintenance projects.”
Board members noted that if the Blue Chip 2000 application holds up to expectations, other district building would receive the same floor treatment.
Board members accepted the resignation of Stephanie and Mike Ruark, who are moving out of Central Ohio. Stephanie is a Big Walnut High School Guidance Counselor; Mike is a high school English teacher.
The next regularly scheduled Big Walnut Local School District Board of Education meeting is at 6:30 p.m. tonight (Thursday, July 9) in the Big Walnut High School Media Center.